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Overview
Suppliers store contact and tax details, an opening balance and a running ledger driven by purchase orders and payments.
Purpose
Know what you owe each supplier and keep purchasing organised.
Step-by-step guide
- Open Suppliers and add a supplier with contact and tax details.
- Set an opening balance if you already owe them; it seeds the ledger.
- Raise purchase orders against the supplier.
- Review the supplier ledger for balances.
Common mistakes
- Deleting a supplier that still has open purchase orders, which is blocked.
- Entering the opening balance with the wrong sign.
Best practices
- Keep tax and registration numbers on file for compliance.
- Reconcile supplier balances regularly.
FAQ
Why can I not delete a supplier?
Suppliers with open purchase orders cannot be deleted.
Where does the balance come from?
Opening balance plus purchase orders minus payments.